Team Activities for Special Kids (“TASK,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information entrusted to us. This Privacy Policy explains what information we collect, how we use and share it, how we protect it, and the choices available to you.
This Privacy Policy applies to information collected through the TASK website, online forms, program and event registrations, donations, communications, and other online services that link to this Privacy Policy.
By accessing and/or using the website, you have agreed to
- abide by the practices described in this Privacy Policy, as may be amended from time to time, and
- the transfer, processing and maintenance of your personal and sensitive information in the United States of America.
This Privacy Policy applies to information collected through the TASK website, online forms, program and event registrations, donations, communications, and other online services that link to this Privacy Policy.
1. Information We Collect
The information TASK collects depends on how you interact with us. We may collect the following categories of information:
Contact Information
This may include your name, mailing address, email address, telephone number, and organization or employer.
Donation and Payment Information
When you make a donation, register for an event or program, or make another payment, we may collect information necessary to process the transaction, such as your name, billing address, transaction amount, and payment-related information.
Payment transactions may be processed by third-party payment processors, including GiveSmart and other service providers. TASK does not intend to store complete credit card numbers or card security codes on its own systems when payments are processed by a third-party payment provider.
Program and Participant Information
When registering an individual for a TASK program, camp, event, or activity, we may collect information necessary to safely and effectively provide our services. This may include participant information, parent or guardian information, emergency contact information, demographic information, accommodation needs, and other information relevant to participation.
Depending on the program and registration process, some information provided to TASK may include sensitive information. TASK uses this information for legitimate program, safety, administrative, and operational purposes.
Volunteer Information
We may collect contact information, availability, interests, qualifications, emergency contact information, and other information necessary to coordinate volunteers.
Employment Information
If you apply for employment with TASK, we may collect information such as your contact information, employment history, education, qualifications, references, and other information you provide during the application process.
Communications Information
We may collect information when you contact TASK, sign up for communications, respond to surveys, participate in fundraising activities, or communicate with us by email, telephone, text message, social media, or other means.
Website and Technical Information
When you use our website, certain technical information may be collected automatically. Depending on the technologies used on our website, this may include your IP address, browser type, device type, operating system, referring website, pages viewed, and dates and times of visits.
2. How We Collect Information
TASK may collect information:
- Directly from you when you make a donation, register for a program or event, volunteer, apply for employment, complete a form, or contact us;
- From a parent, guardian, caregiver, or other authorized person;
- Automatically when you visit or interact with our website;
- Through third-party service providers that help TASK operate its programs, events, fundraising, website, communications, and payment systems; and
From other sources when permitted by law.
3. How We Use Information
TASK may use personal information to:
- Process donations and payments;
- Register participants for programs, camps, events, and activities;
- Provide and administer TASK programs and services;
- Communicate with participants, families, donors, volunteers, employees, applicants, and supporters;
- Provide information about TASK programs, events, fundraising activities, and opportunities to support our mission;
- Respond to questions and requests;
- Coordinate volunteers;
- Process employment applications;
- Maintain appropriate financial, tax, donor, program, and organizational records;
- Improve our website, programs, services, and communications;
- Protect the safety and security of TASK participants, families, employees, volunteers, visitors, systems, and property;
- Prevent fraud or misuse of our website or services;
- Comply with applicable laws, regulations, court orders, and legal obligations; and
- Carry out other legitimate nonprofit and organizational purposes consistent with the reason the information was collected.
4. How We Share Information
TASK does not sell or rent personal information for monetary consideration.
TASK may disclose personal information when reasonably necessary to operate our organization and provide our programs and services, including to service providers that perform functions on our behalf.
These service providers may include organizations that provide:
- Donation and payment processing;
- Event and program registration;
- Website hosting and maintenance;
- Email and text-message communications;
- Data storage and information technology services;
- Accounting and financial services;
- Mailing and shipping services; and
- Other services necessary to operate TASK.
We provide these organizations with information as reasonably necessary for them to perform services on our behalf.
TASK may also disclose information when required by law or when we reasonably believe disclosure is necessary to protect TASK, our participants, employees, volunteers, donors, visitors, or others; investigate suspected fraud or unlawful activity; respond to legal process; or comply with governmental or regulatory requirements.
TASK does not sell, rent, or exchange donor names, email addresses, telephone numbers, financial information, or mailing addresses with other organizations for their independent marketing purposes.
5. Donations and Payment Processing
TASK uses third-party providers to process certain donations, registrations, purchases, and other payments.
When you submit payment information through one of these providers, your information is also subject to that provider’s privacy and security practices.
TASK may receive information about your transaction, such as your name, contact information, amount paid or donated, event or program information, and transaction status.
TASK does not intentionally retain complete payment-card numbers or card security codes when those transactions are processed by third-party payment providers.
6. Third-Party Services, Cookies, and Technology
TASK’s website, online services, and organizational operations may use cookies, analytics tools, social-media platforms, payment processors, communication systems, visitor-management systems, and other third-party technologies and service providers.
These services help TASK operate its website and programs, understand website usage, communicate with participants, families, donors, volunteers, and supporters, manage social-media activity, process donations and registrations, support fundraising, maintain safety and security, and carry out other legitimate organizational functions.
Third-party services TASK currently uses may include, but are not limited to:
- Google Analytics for website analytics and understanding website traffic and usage;
- Facebook/Meta, Instagram, and LinkedIn for social-media communications, community engagement, program and event promotion, and fundraising;
- Hootsuite for managing, scheduling, publishing, and analyzing social-media content;
- Constant Contact for email marketing, newsletters, announcements, fundraising communications, and management of email subscriber lists and preferences;
- GiveSmart for donations, event registrations, fundraising, and related transactions;
- Venmo as a payment option for certain donations or transactions; and
- Raptor for visitor management, check-in, safety, and security purposes.
This is not an exhaustive list. TASK may add, discontinue, replace, or change third-party service providers and technologies from time to time based on the operational needs of the organization.
Depending on the service and how TASK uses it, third-party providers may collect or process information such as IP addresses, browser or device information, website activity, interactions with website or social-media content, email addresses, communication preferences, contact and registration information, payment or transaction-related information, and visitor or check-in information.
Not every third-party service uses cookies or collects website-tracking information. The type of information collected or processed varies depending on the particular service and how TASK uses it.
Information processed by third-party providers may also be subject to those providers’ privacy policies, terms, and security practices. TASK selects and uses third-party providers for legitimate organizational purposes but does not control their independent privacy practices.
Most web browsers allow users to control or disable cookies through browser settings. Disabling certain cookies may affect the functionality of portions of the TASK website or third-party services.
7. Children's and Participant Privacy
TASK provides programs and services for individuals with special needs, including children.
TASK takes the privacy of children and program participants seriously.
When information about a minor is required for registration or participation in a TASK program, camp, event, or activity, TASK expects that information to be provided by, or with the authorization of, the minor’s parent or legal guardian when required.
TASK uses information about minors and participants only as reasonably necessary to administer programs and services, communicate with families, provide appropriate support, maintain safety, meet legal and operational requirements, and carry out other purposes described at the time information is collected.
TASK does not knowingly use children’s personal information for unrelated commercial marketing purposes.
Parents or legal guardians who have questions or concerns regarding information TASK maintains about their child may contact TASK using the contact information provided below.
8. Email Communications
TASK may use your email address to communicate with you about programs, events, donations, organizational news, volunteer opportunities, fundraising activities, and other matters related to TASK.
You may unsubscribe from promotional or fundraising emails by using the unsubscribe instructions included in the communication or by contacting TASK.
Certain administrative or transactional communications may still be necessary even if you unsubscribe from promotional communications. For example, TASK may need to contact you regarding a program registration, donation, event, payment, or other existing relationship with TASK.
9. Text Messages and Mobile Communications
If you voluntarily provide your mobile telephone number and consent to receive text messages from TASK, we may send informational, transactional, and, where permitted, promotional messages.
Message frequency may vary. Message and data rates may apply.
Consent to receive promotional text messages is not required as a condition of purchasing, donating, registering for a TASK program, or receiving TASK services unless otherwise permitted by law.
You may opt out of promotional text messages at any time by replying STOP to a TASK text message or by communicating your request to TASK through another reasonable method. You may reply HELP for assistance.
TASK may send a confirmation message acknowledging an opt-out request.
If your telephone number changes or you are no longer the authorized user of a number you provided to TASK, please notify us.
TASK may use third-party service providers to deliver text messages. Your information may be provided to those companies as necessary to operate the messaging service.
10. Data Retention
TASK retains personal information for as long as reasonably necessary to fulfill the purposes for which it was collected and to meet legitimate organizational, program, financial, tax, recordkeeping, safety, insurance, and legal requirements.
Retention periods may vary depending on the type of information and the reason it was collected.
When personal information is no longer reasonably required, TASK takes reasonable steps to securely delete, destroy, or otherwise dispose of it in accordance with applicable requirements and TASK’s record-retention practices.
TASK seeks to retain personal information concerning children only for as long as reasonably necessary for the purpose for which it was collected and applicable legal, safety, program, and recordkeeping requirements.
11. Information Security
TASK uses reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, loss, or misuse.
Access to personal information is limited to employees, volunteers, contractors, and service providers who reasonably require access to perform their responsibilities.
Where appropriate, TASK uses secure technologies and service providers to protect information transmitted electronically.
No method of electronic transmission or storage is completely secure. Therefore, TASK cannot guarantee absolute security.
12. Your Choices and Requests
You may contact TASK to:
- Ask questions about personal information we maintain about you;
- Request that inaccurate information be corrected;
- Request deletion of certain information, when appropriate and subject to applicable legal, financial, safety, recordkeeping, or operational requirements;
- Opt out of promotional communications; or
- Express concerns about TASK’s collection or use of personal information.
TASK may need to verify your identity before responding to certain requests.
Parents and legal guardians may also contact TASK regarding personal information maintained about their minor children, as applicable.
Requests may be submitted using the contact information below.
13. Third-Party Websites and Services
TASK’s website may contain links to websites, social-media platforms, payment providers, registration services, or other services operated by third parties.
TASK does not control the privacy or security practices of those third parties. When you leave the TASK website or use a third-party service, we encourage you to review that organization’s privacy policy.
14. Data Security Incidents
TASK maintains procedures designed to respond appropriately to suspected unauthorized access to or disclosure of personal information.
If TASK determines that notification of a data-security incident is required by applicable law, TASK will provide notification in accordance with applicable legal requirements.
15. Changes to This Privacy Policy
TASK may update this Privacy Policy periodically to reflect changes in our programs, practices, technologies, service providers, or legal requirements.
When changes are made, TASK will post the revised Privacy Policy on our website and update the “Last Updated” date at the top of the policy.
We encourage visitors to review this Privacy Policy periodically.
16. Contact Us
Questions, requests, or concerns regarding this Privacy Policy or TASK’s privacy practices may be directed to:
Team Activities for Special Kids (TASK)
980 Horan Drive
Fenton, Missouri 63026
Phone: 636-343-8275
Email: info@taskstl.org
Website: taskstl.org
